Ways to Improve Focus and Stay Productive in a Busy Coworking Space

Coworking spaces have become the go-to option for startups, freelancers, and entrepreneurs seeking an inspiring yet flexible work environment. Offering a balance between the rigidity of a traditional office and the distractions of home, coworking spaces foster collaboration and productivity. However, the energetic vibe of these spaces can also present challenges in maintaining focus. Here are some practical ways to enhance your concentration and productivity while working in a bustling coworking hub.

Steps to Improve Focus and Stay Productive in Coworking Space

1. Minimize or Remove Distractions

Coworking spaces can be full of activity, making it hard to focus at times. The first step is to minimize distractions around your workspace. A cluttered desk can lead to a cluttered mind, so keep your workspace clean and organized. Limit personal items to just a few essential things that make you feel comfortable but don’t distract you.

If you find noise distracting, consider noise-canceling headphones. These can help block out the ambient sounds of people talking, coffee machines buzzing, or the occasional loud conversation nearby. If your coworking space has designated quiet zones or phone booths, take advantage of these areas when you need extra focus.

Some coworking spaces offer dedicated desks. If you frequently work from the same coworking spot, a reserved desk helps you avoid the daily hassle of finding a seat and setting up your workspace each day. This can reduce small but significant distractions and help establish a routine.

2. Avoid Multitasking

It’s easy to believe that multitasking leads to greater productivity, but research shows that trying to do multiple things at once can lower your efficiency. The best way to stay productive is by focusing on one task at a time.

Create a to-do list with priorities and break down larger projects into smaller, manageable tasks. Use a time management system, like the Pomodoro Technique (work in 25-minute intervals with short breaks), to maintain a focused workflow. Scheduling your tasks on a calendar can also help ensure you focus on the right things at the right time, and prevent distractions from sidetracking your work.

3. Adapt to Your Environment

In a coworking space, you won’t always have control over the environment. You might be sitting next to someone who is practicing a presentation or engaged in an energetic brainstorming session. Instead of getting frustrated, adapt to your surroundings.

A simple solution is to listen to music or ambient noise. Instrumental music works best, as lyrics can be distracting. Classical, electronic, or even jazz are popular choices for enhancing focus. If music isn’t your thing, try white noise apps that help mask background sounds and create a calm, neutral audio environment.

Alternatively, if you find the noise and activity too distracting, change your location within the coworking space. Many coworking offices have quieter areas, private rooms, or even outdoor spaces where you can temporarily relocate to focus on tasks that require deep concentration.

4. Set Boundaries

Working in a coworking space can be socially stimulating, but it’s important to set boundaries when necessary. Let your coworkers or fellow members know when you need uninterrupted time to focus. A simple “Do Not Disturb” sign or a brief word can go a long way in establishing that you’re working on something important.

Creating boundaries with your time is also essential. If your coworking space is open 24/7, it’s tempting to overwork. Make sure you establish clear working hours for yourself, and stick to them. This also applies to communication: set specific times when you will respond to emails or phone calls, and avoid checking them constantly throughout the day.

5. Take Breaks to Recharge

Maintaining focus for long periods can be draining, so it’s important to step away and take breaks. These breaks help you recharge both mentally and physically, preventing burnout. A walk around the office, stretching exercises, or grabbing a coffee from the coworking kitchen can all serve as mini breaks that refresh your mind.

If you have a lot of tasks lined up, short, regular breaks can actually improve your productivity. The Pomodoro Technique encourages taking a 5-minute break after every 25 minutes of focused work, with a longer break every few intervals. This allows you to return to your work with renewed energy and focus.

6. Keep Your Workspace Tidy

A clutter-free workspace promotes clear thinking and helps eliminate unnecessary distractions. Make it a habit to clean up your desk at the end of each day. Get rid of anything you don’t need and organize your workspace so that only essential tools and documents are within reach.

Coworking spaces often provide shared equipment like printers, whiteboards, and filing cabinets, so take advantage of those resources to keep your personal space organized and clean.

7. Utilize Technology Provided by Coworking Spaces

One of the biggest advantages of coworking spaces is the professional-grade technology they offer. From high-speed internet to well-maintained printers and scanners, coworking spaces ensure that you have everything you need to work efficiently. Make the most of these tools to streamline your workflow and reduce time spent on technical issues.

Many coworking spaces also provide conference rooms and audio-visual equipment for presentations or meetings, which can enhance your professional image and help you stay productive.

8. Balance Social Interaction and Work

Coworking spaces are great for networking, and building relationships with fellow coworkers can lead to collaboration and inspiration. However, too much socializing can eat into your work time. The key is to strike a balance between being social and staying productive.

Use your breaks to chat with coworkers or participate in community events. It’s a great way to build professional connections and take a mental break. But during work hours, keep conversations brief or schedule them for a time that won’t interrupt your focus.

9. Book Private Spaces When Necessary

When working on a project that requires deep concentration or privacy, consider booking a private room or conference area. Many coworking spaces, like Smartworks, offer these rooms, ensuring you can focus or hold confidential meetings without interruption. These spaces are particularly useful for brainstorming sessions, client meetings, or important calls.

10. Practice Self-Care

To maintain long-term productivity, taking care of yourself is just as important as your work tasks. Simple self-care practices, like staying hydrated, eating healthy snacks, and incorporating movement into your day, can improve your focus and overall well-being.

Standing desks, if available, are a great way to switch things up and stay active while working. Taking a few minutes for deep breathing or mindfulness exercises can also help clear your mind and boost productivity.