Common Mistakes to Avoid When Choosing a Coworking Space

The rise of coworking spaces has transformed the way freelancers, startups, and even large corporations work. While a shared office space offers flexibility, networking opportunities, and reduced overhead, choosing the wrong one can hurt your productivity and business growth. To ensure you make the right decision, it’s important to avoid common mistakes.

Here’s what to look out for when choosing a coworking space:

1. Overlooking Location Convenience

One of the biggest mistakes people make is ignoring how crucial the location of a coworking space is. Choosing a workspace far from public transport or in a remote area may lead to longer commutes and decreased team morale. Additionally, a well-located space is attractive to potential clients and makes it easier for them to visit.

Solution: Always prioritize accessibility. Make sure the space is located near public transportation, has ample parking, and is surrounded by amenities like cafes or restaurants. A central location enhances both team productivity and client impressions.

2. Neglecting to Check Amenities

Not all coworking spaces are created equal when it comes to amenities. You might find a stylish workspace but soon realize that crucial amenities like high-speed internet or meeting rooms come with extra fees. Failing to inquire about what's included in the basic package can lead to unexpected costs.

Solution: Before signing up, make sure to ask about all the available amenities—whether it's internet, printing, conference rooms, or even coffee. Ensure these are part of the package or clarify additional costs to avoid surprises.

3. Ignoring Hidden Costs

Coworking spaces may advertise attractive prices, but hidden costs can quickly add up. Whether it’s charges for using extra meeting rooms, booking private cabins, or accessing higher-speed internet, you may end up paying far more than you initially anticipated.

Solution: Ask for a detailed breakdown of all potential additional charges upfront. Understanding what’s included and what’s extra will help you budget properly and prevent overspending.

4. Signing Long-Term Leases Without Flexibility

Many coworking spaces offer contracts that require a minimum one-year commitment. This can be restrictive if your business is still growing or if you’re unsure whether the space will suit your long-term needs.

Solution: Opt for spaces that offer flexible lease terms. If possible, try out the space with a short-term lease to see how it fits your team’s needs before committing long-term. Flexibility is key, especially for growing businesses.

5. Choosing the Wrong Work Environment

The atmosphere of a coworking space can significantly affect productivity. Some spaces might be too noisy or chaotic for your needs, while others might have a quiet, collaborative vibe that doesn’t align with your business goals.

Solution: Visit the space before committing. Assess the noise levels, overall vibe, and the type of people working there. Choose a space that aligns with your work culture and business environment.

6. Ignoring Security Measures

Coworking spaces house professionals from various industries, and while theft is rare, it’s essential to ensure that sensitive data and equipment are secure. Overlooking security can lead to issues down the line, especially when multiple people have access to the space.

Solution: Check if the space offers robust security measures like biometric access, CCTV cameras, and secure Wi-Fi connections. It's also worth talking to current members to understand their experiences with safety and security.

7. Letting Price Be the Only Deciding Factor

It’s tempting to go for the cheapest option, but low-cost coworking spaces might lack essential features that can negatively impact productivity, such as poor internet, uncomfortable seating, or lack of support.

Solution: Don’t just compare spaces based on price. Take into account factors like the quality of the building, furnishings, and services. It’s better to spend a little more for a space that offers better value and a positive work environment.

8. Not Considering the Age of the Building

A modern-looking interior might give the illusion of a well-maintained workspace, but older buildings can hide problems like poor plumbing, faulty wiring, or bad insulation that could disrupt your day-to-day operations.

Solution: Research the building’s age and maintenance record before making a decision. Ask about past issues with flooding, wiring, or repairs. This will help you avoid unforeseen disruptions.

9. Underestimating the Importance of Common Areas

Common areas like lounges, kitchens, or break rooms are more important than you might think. They provide spaces for employees to relax, recharge, and network, which can enhance creativity and collaboration.

Solution: Look for coworking spaces that offer ample common areas. These zones are essential for work-life balance and provide opportunities for casual networking with other professionals.

10. Overlooking Internet and Power Backup Reliability

Reliable internet and power are non-negotiable in any workspace. While many coworking spaces offer power backups, some only provide limited coverage, which may not extend to air-conditioning or other essential services.

Solution: Make sure the coworking space has a comprehensive power backup system that covers lighting, air-conditioning, and internet. Ask about the internet provider and whether there’s a failover connection in case of outages.

11. Ignoring the Impact of Location on Brand and Client Impressions

Your office location can significantly affect how clients and potential employees perceive your business. A prime, well-connected location can boost your brand’s credibility, while a poorly located office might give off the wrong impression.

Solution: Choose a location that reflects your brand image and is convenient for clients to visit. While premium locations may come at a higher price, they often offer long-term benefits for your business’s image.

Conclusion

Choosing the right coworking space involves more than just finding an affordable desk. By avoiding these common mistakes—whether it’s neglecting location, ignoring hidden costs, or overlooking essential amenities—you can find a space that fosters productivity, creativity, and business growth. Take your time, visit potential spaces, and choose a coworking environment that truly supports your business needs.